In an HR department, there are many administrative and routine processes that can be automated or even improved. HR software allows you to optimize personnel management.
The importance of the recruitment process
Developing a recruitment and selection process is a complex task that should not be taken lightly. Regardless of the size of the company, its sector of activity or its economic model, it is always a key moment for the company.
Several studies confirm that missing a job can lead to financial losses. They amount to up to 31% of the employee's annual salary… To put the odds on their side, more and more companies are choosing to use the best digital tools and HR software for their recruitment processes and Selection.
Bizneo's HRIS uses technology that adapts to the specific needs of each company. This HR software offers solutions at every stage of the process to recruit faster and more efficiently. The result? A better experience for the HR department, for the company and for the candidate.
Preparing the process: recruitment and pre-selection
In recruitment processes, one often works with different sources and candidate databases. As the mass of information to analyze is gigantic, this preliminary task blocks your HR managers for a long time. At the same time, there is a risk of not filtering the applications correctly.
An ATS, or recruiting and screening software, automates this step and can work with over 200 recruiting sources. It screens CVs according to previously defined criteria. The goal is to select only candidates who perfectly match the profiles required by the company.
At the start of the selection process, this HR tool goes even further. An HRIS also offers the possibility of introducing “killer questions”. It is a series of questions that help to understand whether or not the candidate meets the requirements of the vacant position.
These questions have a score associated with each possible answer. You can also include exclusion questions, such as availability for a potential move, for example. If it is mandatory for the position, then the candidate will be left out. The HR software allows you to adapt the format of these questions to the characteristics of your company's selection process.
Coordination, precision and rigor at the key moment
Once the actual recruiting process has begun, HR software makes recruiters' job easier. It offers them centralized access to the information generated during the selection process. Consultation of documents and data becomes more agile and facilitates teamwork. Thus, the recruitment process is much smoother thanks to technological resources.
Apart from the operational aspects, the selection process benefits from several other features of HR software. For example, one can program different types of tests to advance the evaluation of candidates, with the possibility of using psychometric tests. These measure both the skills and abilities of the candidate.Knowing this, the successful candidate will likely be more able to adapt quickly to the internal dynamics of the company.
For their part, candidates also benefit from the digitization of the recruitment process. They all receive notifications with relevant information about their status in the process. They can also access the calendar of ongoing actions at any time. In addition, they receive a complete and detailed evaluation on the reasons in case of not being selected.
Screening candidates is not the last step in the recruitment process. Once new employees have joined the company, it must be checked that they adapt to the new work environment and that they achieve the desired performance. For this, you need a good integration program. But you have to take into account several other parameters…
Performance appraisal software can detect any gaps or areas for improvement in an employee's work, whether new or not. Thanks to this data, we can act quickly, for example by modifying the role of the employee, by taking a direct interest in his experience in the company or by offering him training to improve in the areas where he is less efficient.
From the data obtained, the HR department can use LMS Learning training management software to help employees fill in their gaps. An HRIS implements different resources to reinforce or update knowledge without being overwhelmed with work. In other words, it is the employee who takes responsibility for managing his own training.
The digitization of the different parts of the company helps to make the company's operational processes much more efficient and fluid. This results in a lean list of HR department tasks. It also helps create a corporate culture that empowers employees. A way to provide all the information on their obligations, while supporting them in their development and growth.
We can also mention the online time and attendance software, which records the working hours of all employees (even when working remotely). Or employee leave and absence management software that helps better manage staff absences, days off, and rest periods.